Agencies should ensure adequate safeguards and controls to ensure the integrity of the data and to prevent duplicate processing. (3) Any media which produce tangible recordings of information in lieu of “written” or “original” paper document equivalents should be used by agencies to expedite the payment process, rather than delaying the process by requiring “original” paper documents. This notification to the vendor shall include a request for a corrected invoice, to be clearly marked as such (2) When an invoice is determined to be improper, the agency shall return the invoice to the vendor as soon as practicable after receipt, but no later than 7 days after receipt (refer also to paragraph (g)(4) of this section regarding vendor notification and determining the payment due date.) The agency will identify all defects that prevent payment and specify all reasons why the invoice is not proper and why it is being returned. (1) Each invoice will be reviewed by the designated agency office as soon as practicable after receipt to determine whether the invoice is a proper invoice as defined in § 1315.9(b) Agencies will use the following procedures in reviewing invoices: (3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice. (2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice) or (B) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date (A) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date or (ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed unless. For invoices electronically transmitted, the date a readable transmission is received by the designated agency office, or the next business day if received after normal working hours or (i) For invoices that are mailed, the date a proper invoice is actually received by the designated agency office if the agency annotates the invoice with date of receipt at the time of receipt. For the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, an invoice shall be deemed to be received: Agencies will maintain paper or electronic documentation as required in § 1315.9. § 1315.4 Prompt payment standards and required notices to vendors.Īgency business practices shall conform to the following standards:
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |